Be A Volunteer

(Are you a previous volunteer or have you already been placed on a crew? Volunteer Handbook, Crew Meeting and New Volunteer Meeting Information)

Hello Prospective Volunteers!

Thank you for your interest in volunteering with the Edmonton Folk Music Festival! We are no longer accepting applications or placing volunteers for the 2014 Festival. Please apply after the Festival if you wish to volunteer in 2015.

Please read the information below, then fill out a volunteer application (links are at the bottom of this page). If you would like to follow up on your application, you can contact us at volunteers@efmf.ab.ca.


 All EFMF volunteers receive -

  • A volunteer badge (festival access)
  • Meals from the Festival Kitchen (Thurs/Fri dinner; Sat/Sun lunch and dinner)
  • Access to volunteer after parties during the Festival weekend
  • A volunteer t-shirt for the current year
  • A Program Book for the current year
  • Parking at Telus field and shuttle service to the festival.

To receive the volunteer benefits above, volunteers must meet meet Volunteer Expectations and adhere to the Code of Ethics for Volunteers (further information is available below or on the volunteer application). New volunteers (and 50% of returning volunteers) are also required to complete a 3-4 hour teardown shift between August 11-23.

______________________________________________________________

Want to Volunteer?

The Folk Festival is always looking for good people who want to contribute to the best folk festival anywhere. The information that follows is designed to help you decide if you want to become part of this major community festival.

What Will I Do?

Over 2500 volunteers carry out a wide variety of tasks working on 46 crews using a wide spectrum of physical, technical and interpersonal skills. As 90% of existing volunteers return each year (and they have first choice to return to their volunteer role), you may NOT get your first preference in year one. Current volunteers also get first opportunity to change crews once they have demonstrated their ability to contribute to the Festival. New volunteers are placed on a first-come first-served basis considering preferences as well as specific skills or qualifications for individual crews. The more choices you offer the better. Some crews have long waiting lists so please be flexible and do not be discouraged.  We make every effort to find the best fit for each volunteer and we strive to make each volunteer experience enjoyable.

For information about which crews do what jobs, see our Volunteer Crew Descriptions

Expectations

Hours:

Most volunteers need to be available for the entire Festival weekend (that’s when most tasks happen). Weekend volunteers contribute 20 hours over the four days with your weekend schedule will determined by your crew coordinator. All first-time volunteers (and 50% of returning volunteers) contribute an additional 4 hours helping take the festival down and clean the park. This “teardown” shift will be scheduled prior to the festival, often at your crew meeting.  During teardown you will be guided by experienced volunteers, and we do not expect you to do anything beyond your physical abilities.  There are jobs suited for all abilities.

Some crews work primarily pre-festival. These volunteers contribute a minimum of 40 hours. There are limited opportunities for most pre-festival crews.  In some cases, people with specific skills may be recruited.

Meetings:

Each crew meets before the Festival to plan for the Festival to receive updated information, plan for the weekend and often to arrange their volunteer schedule. Attendance at the crew meeting is important. New volunteers also must attend a New Volunteer Meeting.

Who Will Contact Me?

The Manager of Volunteers or her assistants will contact you to confirm your crew assignment. After you accept your volunteer assignment, you will be contacted by your crew coordinator to discuss specific tasks and to provide schedule and crew meeting information.

What if I Don’t Get Accepted?

We make every effort to place volunteers before Festival tickets go on sale June 1st.  If this deadline is approaching and you haven’t heard from us, please contact us.

Background Checks

Depending on which crew you are placed on, you may need a background check and you will be notified if this is necessary.  *Please do not complete a police check until you have been placed on a crew.  The festival can only reimburse fees for confirmed volunteers.*

Volunteer background checks are completed at New Volunteer Meetings and are then processed by EPS.  The Edmonton Police Service will not process applicants who live outside of Edmonton (St. Albert and Sherwood Park are considered outside of Edmonton).  For applicants living outside of Edmonton, please contact us (volunteers@efmf.ab.ca) to make alternate arrangements for police checks.

Edmonton residents requiring background checks must bring two pieced of ID to the meeting as follows. One piece must be photo ID.

Acceptable Identification:

  • Alberta Motor Registries ID (i.e. Drivers License, Learner’s and Identification Card)
  • Provincial Health Care card
    - Saskatchewan health care card is not acceptable
    – Alberta Health Care with initials is not acceptable
  • CNIB identification card
  • Birth Certificate
  • Indian Status card/Métis Status card
  • Passport
  • Immigration papers
  • Citizenship card
  • Permanent Residence card
  • Firearm Acquisition card
  • National Defense card
  • WIN card
  • Pleasure card (boating license)
  • AISH
  • Canadian Blood Services

Unacceptable Identification:

  • Social Insurance card
  • Interim Driver’s License
  • Edmonton Police Service ID card
  • Student ID
  • Credit Cards
  • City of Edmonton License card
  • Blue Cross card
  • Hospital card

**Further information on Volunteer Alberta’s Volunteer Police Information Check program can be found here.**

A Final Word

The Edmonton Folk Music Festival is successful, in part, because volunteers work together as a team to provide excellent services to patrons, performers and other volunteers.  The success of the festival is therefore dependent upon volunteers contributing fully to their crew and completing all scheduled shifts.  Our volunteers are passionate about the festival and folk music.  If you are looking for a rewarding volunteer experience, and would like to be a part of the EFMF volunteer community, we would love to hear from you.

Applying to Become a Volunteer

Here’s what you can do:

1. download the appropriate application form below, complete it and return it:

  1. By Mail to:
    Manager of Volunteers, EFMF
    P.O. Box 4130
    Edmonton, AB  T6E 4T2
  2. By Fax to: 780-424-1132
  3. By Email to: volunteers@efmf.ab.ca

Application Forms

Adult Volunteer Applications [applies to anyone 18 or older]

  1. Click for our online application form.
  2. APPLY with downloadable Volunteer Application form for Adults (PDF)

Youth Volunteer Applications [applies to young people from 12-17. All youth volunteers must be sponsored by a current adult volunteer in good standing with the Folk Festival and must be approved by the Manager of Volunteers.]

  1. Click for our online application form.
  2. APPLY with downloadable Volunteer Application form for YOUTH (PDF)