Be A Volunteer

(Are you a previous volunteer or have you already been placed on a crew? Volunteer Handbook and New Volunteer Meeting Information)

Hello Prospective Volunteers!

Thank you for your interest in volunteering with the Edmonton Folk Music Festival! We are currently accepting applications for the 2015 Festival.

Please read the information below, then fill out a volunteer application (links are at the bottom of this page).  Please note that most volunteers are placed starting late April through May; Don’t panic if you don’t hear from us straight away! If you have questions or concerns, we would love to hear from you at volunteers@efmf.ab.ca.

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Why volunteer for The Edmonton Folk Music Festival?

Volunteering is one of the best ways to support and contribute to the festival. Our volunteers share a passion for the festival and folk music, a foundation that continually inspires the growth and engagement of a thriving volunteer community (which we often refer to as our ‘Festival family’). Make new friends, help put on a world class festival, and enjoy the music!

What will I do?

Over 2500 volunteers carry out a wide variety of tasks working on 46+ crews using a wide spectrum of physical, technical and interpersonal skills. As 90% of existing volunteers return each year (and they have first choice to return to their volunteer role or change crews), you may NOT get your first preference in year one. New volunteers are placed on a first-come first-served basis considering preferences as well as specific skills or qualifications for individual crews. The more choices you offer the better. Some crews (like photography, media and performer hospitality) have long waiting lists, so please be flexible and do not be discouraged.  We make every effort to find the best fit for each volunteer and we strive to make each volunteer experience enjoyable!

For information about which crews do what jobs, see our Volunteer Crew Descriptions

Expectations

Respect and Kindness:

Our volunteers are our ambassadors – They introduce performers, patrons and others to the Edmonton Folk Music Festival, and make up the majority of their experience. We want to create the best experience possible for everyone involved, which means treating fellow volunteers, performers, patrons and others with respect and kindness.

We expect all volunteers to read and adhere to our Code of Ethics.

Time Commitment:

Most volunteers need to be available for the entire Festival weekend (that’s when most tasks happen). Weekend volunteers contribute 20 hours over the four days with their schedule determined by their crew coordinator. All first-time volunteers (and 50% of returning volunteers) contribute an additional 3-4 hours helping take the festival down and clean the park. This is a great opportunity to experience the festival’s footprint first hand, and also allows new volunteers to meet others from various crews and at different points in their volunteer careers. You can read more about teardown here.

Some crews work primarily pre and post festival. These volunteers contribute a minimum of 40 hours. There are limited opportunities for most pre-festival crews.  In some cases, people with specific skills may be recruited.

Meetings:

Each crew meets before the Festival to plan for the Festival to receive updated information, plan for the weekend and often to arrange their volunteer schedule. Attendance at the crew meeting is important. New volunteers also must attend one New Volunteer Meeting, scheduled throughout June and July.

Background Checks: 

Depending which crew you are placed on, you may need a background check and you will be notified if this is necessary.  *Please do not complete a police check until you have been placed on a crew.  The festival can only reimburse fees for confirmed volunteers.*

Volunteer background checks are completed at New Volunteer Meetings and are then processed by EPS.  The Edmonton Police Service will not process applicants who live outside of Edmonton (St. Albert and Sherwood Park are considered outside of Edmonton).  For applicants living outside of Edmonton, please contact us (volunteers@efmf.ab.ca) to make alternate arrangements for police checks. Further information on what is needed to complete a police check is provided once you are placed on your crew.

You can read about Volunteer Alberta’s Volunteer Police Information Check program here.

Our Commitment

We have the utmost respect for the skills, time and passion volunteers bring to the festival. All festival volunteers receive the following:

  • A volunteer badge (provides festival access)
  • Meals from the festival kitchen (Thursday and Friday dinner; Saturday and Sunday lunch and dinner)
  • Access to volunteer after parties during the festival weekend
  • A volunteer t-shirt for the current year
  • A program book for the current year
  • A volunteer handbook
  • Parking at Telus Field and shuttle service to the festival

Who will contact me?

The Manager of Volunteers (Vicki) or one her assistants (Marianne and Katie) will contact you to confirm your crew assignment. After you accept your volunteer assignment, you will be contacted by your crew coordinator to discuss specific tasks and to provide schedule and crew meeting information.

What if I don’t get accepted?

Please do not be discouraged – We often have more volunteer applicants than available positions. We strive to place new volunteers prior to ticket sales in June; If you have not heard from us by the end of May, feel free to contact us.

A Final Word

The Edmonton Folk Music Festival is successful because volunteers work together as a team to provide excellent services to patrons, performers and other volunteers. The success of the festival is therefore dependent upon volunteers contributing fully to their crew and completing all scheduled shifts. Our volunteers are passionate about the festival and folk music.  If you are looking for a rewarding volunteer experience, and would like to be a part of the EFMF volunteer community, we would love to hear from you.

Applying to Become a Volunteer

Here’s what you can do:

1. download the appropriate application form below, complete it and return it:

  1. By Mail to:
    Manager of Volunteers, EFMF
    P.O. Box 4130
    Edmonton, AB  T6E 4T2
  2. By Fax to: 780-424-1132
  3. By Email to: volunteers@efmf.ab.ca

Application Forms

Adult Volunteer Applications [applies to anyone 18 or older]

  1. Click for our online application form.
  2. APPLY with downloadable Volunteer Application form for Adults (PDF)

Youth Volunteer Applications [applies to young people from 12-17. All youth volunteers must be sponsored by a current adult volunteer in good standing with the Folk Festival and must be approved by the Manager of Volunteers.]

  1. Click for our online application form.
  2. APPLY with downloadable Volunteer Application form for YOUTH (PDF)